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Room Schedulers: Eliminate the Confusion!

A busy Monday morning full of meetings or members trying to start off their week with a workout at 6am-if a room is double-booked, if members or attendees are unaware of the “who, what, and when’s”, the hassles can quickly snowball into a state of confusion and throw off a day’s schedule, leaving an unsatisfied audience. No matter now clear and simple your system appears to be, there’s always a chance of human error. Making minor improvements, like adding room schedulers to your facility, can make a big impact in keeping the flow of daily events and communication to your audience.


Whether you are looking to integrate with your existing schedule or digital signage or build your own room schedulers from scratch, a high-performing software solution is key to your communication success. Having a flexible platform, like the REACH software, will also ensure that content is easily presented on-the-fly. Choosing from multiple scheduling designs, integrating with your current schedule software, as well as adding in your current signage announcements sets this software apart from its competitors. With interactive capability, it makes the process of finding a specific meeting or class time & place very simple. No matter how big or small your facility may be, the addition of room schedulers can be very effective in reaching your audience from a deeper level.


If you don’t have existing digital signage, it may be useful to add these along with the room schedulers. Why you ask? The answer is simple. Important meetings or events can be displayed in a large format on your signage; adding in images, animation, and even video will catch your audiences’ attention to dive in further to learn about the event or meeting, leading them to your room schedulers. This is an effective and easy way to ensure your communication is clear and loud without having to say a word-What’s even better? Your announcements and schedules are still managed from the same platform on your content management system!


From convention centers, hotels, government centers, and fitness centers, we have seen huge success and increase in audience engagement throughout our partners. Learn how you can benefit from our room schedulers by contacting us today!

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Increase Your Organization’s Presence in the Mobile App World

How many times a day do you check your mobile phone? Start keeping tabs. You’ll be amazed.

According to web application performance firm New Relic, people, on average, check their mobile phones every 6.5 minutes and about 150 times a day. Each smart phone owner uses an average of 41 apps and spends 127 minutes a day in mobile applications.

With this knowledge and increasing amount of daily obligations during work and leisure hours, mobile phones are considered to be one of the best places to spend time during breaks, for reading news, and to relax. In this day in age, mobile is the perfect way to reach your audience. Are you reaching out to your members through mobile?

Not yet? Look no further. With the constant improvements & new features added to the customizable REACH mobile app, your app can be quickly created with your facility’s brand and information on a budget and timeline. Best part? You can manage all of your information for your mobile app from the same content management platform as you would your digital signage.

Change your schedules, information, and notify your members instantly from your mobile app’s content management site, as well as connect with your members by sending out push notifications to notify your members of any upcoming events, cancellations, etc. You can even host your users membership cards by using our bar code scanner functionality-forget about carrying around a card!

As technology changes, so does your app software; the move to mobile is not slowing down. It’s vital for all organizations to develop and improve their presence on mobile platforms. Best of all, it is one of the easiest ways to keep your members engaged and connected to your organization!

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Top 5 Announcement Design Mistakes in Digital Signage

Believe it or not, creating well-designed content for an announcement takes practice. Most will learn the basics of how to use their digital software and stop there. I’m here to tell you, there is always room for improvement-especially when new features and tools are added to your software on a quarterly basis.
Let’s focus on what not to do when creating a design. Don’t worry, these mistakes are easy to remedy! Design has a huge impact on attracting and retaining audience and making these simple changes not only will you see an increase in audience engagement, but you will also notice your screen(s) will become the go-to for organization communications.

1. Too many Ideas

Too many ideas, so little time! Don’t get too caught up on putting an abundance of ideas onto one slide. Think of what you want your audience to focus on. An average announcement plays for 10 seconds, so the audience only has a small amount of time to capture the message you are trying to get across. Too many messages or images being displayed may get your audience confused. Try limiting your messages to one idea: “Soccer Game: This Friday, May 8th from 6pm-9pm. Field #1”

2. Message Overload

Keep your messages narrowed down to one sentence: “Free Protein Bar Samples in the Lobby Today from 1-3pm!” If you have a longer message, You can break them up into multiple slides-just be aware that your viewers may not have a chance to see every slide. Ensure you change the order of your slides if you do have multiple thoughts of the same message to ensure they play one right after another. A paragraph in size 10 font will do nothing for your communication-put yourself in your viewers shoes-they have been reading emails all day, the last thing they want to read is an essay on your screen.

3. Order

Make sure that the most important part of your message is the first thing your viewers see. The last thing you want is for your message to get lost in the shuffle because you didn’t have room for it next to your images. Make sure your message gets noticed by making it the largest section on the slide, adjusting it’s color to be different than other text, or even adding animation to make it “pop”.

4. Dullness

Black and white screens are a thing of the past-give your announcements life and color! Still, black text on a white background, no pictures, etc shouldn’t be portrayed as a boring document. Often, we see incredible digital signage screens in high traffic areas playing unappealing announcements. Clearly, no one pays any attention to this content-you need an eye-catching color and animation! Use your software’s stock photos, or add photos of your own, to add a visual to your message for your audience

5. Lack of Supporting Elements

We’ve seen the best slides incorporate both text and images, along with adding video within their loop of announcements. Using all the system has to offer-including text, images, and animation on your announcements will hit the viewers with an emotion and a call to action. For instance: if the message is about eating right, provide a picture of some freshly washed veggies and have it expand as the text comes on the screen. You’ll capture their attention with the photo, thus your audience will be more likely to read the message.

And while it is always easier to assign these responsibilities to someone with a graphic design background, it isn’t always necessary. Keeping your message simple and remembering basic design elements on your announcements will ultimately achieve your digital communication goals of getting each important message across to your audience.

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Boost Your Facility’s Communication with Digital Signage

How do you build up morale with your facility’s members & employees? Simple: open up communication gateways through an easy-to-use digital software to display on your digital screens.

Digital software capabilities stretch much further than just displaying marketing messages. Content programs that provide weather updates, sports scores, breaking news, RSS feeds, and other public information will engage your members & employees to your screen(s) to ultimately view important internal information.

Currently use scheduling software? No problem. Integrating with your current schedule onto your signage will save you time and ultimately keep your audience informed on what’s happening inside and outside of your facility. Display one or multiple schedules at a time, static or scrolling, control the amount of information per event, etc.-the options are endless!

Embrace the world of social media through your digital display(s) to stay up-to-date with the trends of time by displaying the latest post or a feed of posts which will update automatically to your display(s) each time you update your social media accounts, avoiding duplicate work and increasing productivity. This shows that you’re willing to speak the modern language and connect with your members & employees.

Additionally, adding your own video files and YouTube links to your digital signage can provide entertainment to your facility’s audience. Deepening your relationship with your members and employees by displaying current event videos, how-to videos, sport event highlights, etc. will connect your audience to your brand, ultimately keeping them engaged with communication throughout your facility.

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